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Entrance Health Requirements

Entrance Health Requirement Deadlines for New Students

For students entering the university in Autumn quarter, it is important that you complete your entrance health requirements by the applicable deadline:

  • Undergrad transfers: July 24

  • Incoming frosh: August 7

  • Graduate/Medical/MSPA students: August 15

Please read the information provided below carefully.

Must-Do Health Requirements Before Entering Stanford (for New Students)

What To Do

  • Gather your health information; names and dosages of medications you take, allergies you have, etc.
  • Review and become knowledgeable about the health history of your family members
  • Complete the required forms below.  Detailed instructions are on the form(s). For proof of immunizations, you may submit an electronic copy from your current health record OR use the form we provide for you.
  • VadenPatient, found at vadenpatient.stanford.edu, is the secure web portal to your electronic health record where you can access the web forms below.  You will need your SUNet ID and password.

Required Form

Web Form Location

Print, complete, and send to Vaden

Vaden Health Center Notice of Privacy Practices VadenPatient  

Consent for Treatment

VadenPatient

 

Health History

VadenPatient

 

Immunizations for Non-Medical Students

This is a 3 step process:

  1. Obtain health care provider verification of immunizations either by providing an electronic copy from your current medical record OR submitting the form we provide here.

  2. Enter verified dates into your web form via VadenPatient.

  3. Upload the information directly into your Vaden health record via the VadenPatient portal (preferred method) or send completed form to Vaden (see below for other submission options).

VadenPatient

Immunization Form for Non-Medical Students

Immunizations for Medical and Physician Assistant Students

This is a 3 step process:

  1. Obtain health care provider verification of immunizations either by providing an electronic copy from your current medical record OR submitting the form we provide here..

  2. Enter verified dates into your web form via VadenPatient.

  3. Upload the information directly into your Vaden health record via the VadenPatient portal (preferred method) or send completed form to Vaden (see below for other submission options).

VadenPatient

Immunization Form for Medical and Physician Assistant Students

Tuberculosis Screening

VadenPatient

Tuberculosis Testing/Clearance Instructions

(Required if your answers on the Tuberculosis TB Screening Questionnaire indicate risk)

 

If you cannot upload your forms, you may send completed forms to:
Fax: 650-498-1118
Email: vaden-emr@stanford.edu
Postal Mail: Vaden Health Center
Attn: Medical Records
866 Campus Drive
Stanford, CA 94305-8580

We cannot confirm receipt of your document(s), however, you can check to see if your forms have been verified using the the VadenPatient portal (you will need your SUNet ID and password). It may take up to 30 days for the health center staff to verify your information.

For questions about the Health Requirements:

Contact Vaden Health Center staff at vaden-emr@stanford.edu; remember to use your @stanford.edu email account when sending an inquiry via email.

Exemption from Immunizations:

A student may request a religious exemption from the immunization requirement prior to August 7 for freshmen; July 24 for undergraduate transfer students; and August 15 for graduate students. Attitudes, beliefs, or preferences that are purely personal are not grounds for an exemption.  Download instruction sheet and form.

Additional Considerations Before Your Arrival on Campus

Below, we’ve listed a few tips that may help make your transition to Stanford a smooth one.

  • Bring face coverings (either disposables or cloth versions you can launder or boil) that span the mouth and nose
  • Bring a copy of your important medical records
  • Visit your physician to discuss / complete / transfer any treatments in progress in anticipation of your arrival on campus
  • Visit your dentist
  • Refill your prescriptions
  • Gather any basic over-the-counter medications you routinely use
  • Assemble a basic first aid kit (bandages, scissors, etc.)  - be sure to include a thermometer
  • Invest in a back-up pair of eyeglasses and/or contact lenses, and bring a copy of your vision related prescription(s) with you
  • Make sure to pack your bike helmet
  • Place your health insurance card in your wallet or purse.

For questions about Health Insurance:

Visit the Vaden website at vaden.stanford.edu/insurance, or submit a HelpSU ticket.

FAQs

  1. What is the difference between “required” vs. “recommended” vaccinations?

    • Required vaccinations are enforced for school entry; Stanford requires that all students have 2 (measles, mumps, rubella) vaccinations after their first birthday.

    • Recommended vaccinations are important for your health. They are not required for entry to Stanford. The reason for requiring immunizations is

    1. to ensure that all students have proper immunity to avoid the spread of disease/illness throughout the campus community

    2. to ensure that students are protected in case of any outbreak on campus.

  2. Do I need to have a physical exam prior to coming to Stanford University?

    • While it is a good idea to finish any ongoing treatments before you leave for school, Stanford does not require you to have a physical exam.

  3. What if I cannot meet the health requirement deadlines?

    • If you do not complete health forms on time, a hold will be placed on your enrollment. If Vaden Heath Center does not remove the hold, you may incur additional registration fees, lose pre-selected classes, and loan and/or stipend checks may be interrupted. It is important that you complete the health requirements by the applicable deadline

  4. I can’t find my immunization records or my doctor has retired. Do I need to have the required vaccination(s)?

    • If you cannot locate your immunization records, you have two options:

      • You can be re-immunized, or

      • See your doctor re: having a blood test to determine immunity to measles, mumps, and rubella.

    • Please note that if your blood test indicates you are not immune, or the result is negative or equivocal you will need to be re-immunized by the deadline.

  5. My vaccination records, blood test results, and/or x-ray reports are written in a language other than English, will Vaden accept them?

    • No, immunization records, blood test results, x-ray reports and related medical informatiom must be translated into English by official translation before they will be accepted.

  6. What if I complete the online forms but don’t submit the immunization form signed by a physician/medical provider?

    • You can submit immunization information that has been printed from your current health record, but it must show the name of the facility and provider. Alternatively, you can use the form we provide, which must be signed by your provider. The immunization information is required and must be submitted. If it is not submitted, you may be placed on hold.

  7. What is a hold?

    • A hold is a status which prevents you from being able to register for classes. It may cause you to incur additional registration fees; lose pre-selected classes; or create interruption to your loan and stipend checks.

  8. How should I send the completed immunization form to Vaden? Should I send my forms by fax or by email?

    • The preferred method to submit your forms is to upload them directly using the secure web portal, VadenPatient, which places them into your Vaden medical record. Choose one form of delivery only; upload (preferred), fax, mail, email. For faxed documents, each page must have your legal name (in English) and your date of birth. No cover sheet is necessary.

  9. What if I have additional immunizations after I have submitted the Immunization form?

    • You may provide additional information the same way you submit original information. The preferred method to submit information is to upload them directly using the secure web portal, VadenPatient, which places it into your Vaden medical record. If you send or fax a copy of an updated record to Vaden Health Center, include a statement explaining that it is an update.

  10. I am on hold. What do I do now?

    • Contact Vaden Health Center or notify us at vaden-emr@stanford.edu, to obtain instructions about what you will need to do. Only Vaden Health Center can remove your hold. Because the process may involve your protected health information, we will not discuss your hold status with third parties such as your school administration, professors, parents, or anyone else without your explicit consent.

  11. If I become compliant will the hold be removed automatically?

    • The process is not automatic, holds are manually removed. It typically takes about 24 hours for a hold to be removed once you have become compliant. Important:  Please note that holds can only be removed 8 am–5pm, Monday–Friday.

  12. I am a previous Stanford University student returning to start a new academic program (e.g., undergraduate to graduate). I fulfilled these requirements already. Do I have to complete them again?

    • Previous Stanford University students returning to start a new academic program should make sure they are up- to-date with current health requirements.

  13. If I am not able to have my QFT (Quantiferon TB Blood test) or measles-mumps-rubella immunization where I currently live; am I able to have these done upon arrival to campus?

    • Yes, we can provide these for a fee. Come to the Vaden Health Center or call us and we will make an appointment for you.

  14. What if I've had the BCG vaccine?

    • History of BCG immunization does not fulfill this requirement, and it does not preclude you from needing to get a TB blood test. We recommend getting a QFT (examples of accepted tests are Quantiferon-Tuberculosis Gold or T-spot blood). We accept QFT results from any country.

  15. What happens if my Tuberculosis blood test result is positive?

    • Submit the TB blood test results. A chest x-ray is required.

    • Please note: The chest x-ray must be done within the 6 months prior to your Stanford University start date. The report must be in English. If you have been treated for latent or active TB, submit documentation of medication dose, duration of therapy, and completion date. This information must also be in English.

  16. Are students born in Taiwan or Hong Kong required to complete the Tuberculosis (TB) Testing and Clearance?

    • Yes, TB testing is required.