Entrance Requirements

New Students

Welcome to Stanford University! Before you can become a student at Stanford, you must complete certain health-related forms, immunizations, and tests. This page describes the entrance requirements and is designed to help you prepare to meet them.

Entrance Requirements

Please note the following deadlines for completing the entrance requirements.  Failure to complete these requirements in a timely manner may lead to an academic hold impacting your ability to register for classes. Your medical information is confidential (see our Notice of Privacy Practices). You will need to have your SUNet ID and password to complete the on line information.

Deadlines for submission:
Incoming Freshman - June 30th  
Graduate, Medical Students and Undergraduate Transfer Students – July 31st

Please review the instructions below before going on line to enter the required information

  1. Gather your health records, including medication and immunization records

  2. Review your records and your family health history with family members

  3. Review the Immunization Requirements and Recommendations For All Students and have the form completed by a health care professional or

  4. Review the Immunization Requirements and Recommendations For Medical Students and have the form completed by a health care professional

  5. Log into the “Vadenpatient portal”  and answer the Tuberculosis Risk Screening Questions to determine if you will need Tuberculosis testing

  6. If you have a positive screen (any “yes” answer), review the Tuberculosis Testing Instructions

  7. Log into the “Vadenpatient portal” to complete all the Required Online Health Forms which includes:
    1. Consent to Treatment
    2. Health History
    3. Immunization Form
    4. Notice of Privacy Practices
    5. Tuberculosis Screening Questions
    6. Tuberculosis Testing Form
  8. Submit all forms to:

    Vaden Health Center
    866 Campus Drive Stanford Ca. 94305
    Stanford, Ca 94305 or Fax: 650-723-1600 ATTN: EMR

  9. FAQ’s

 

Immunization instructions for all students (non-medical)

The following immunizations are required and recommended for all students. You can download an immunization form to be completed by a healthcare professional. You will need to send Vaden a copy of this signed and completed form.  We will also accept an official immunization record.

Measles, Mumps, and Rubella (MMR) Vaccine: If you were born after 1956, you must provide proof of TWO doses of MMR at least 28 days apart after 12 months of age or you can provide us with laboratory evidence of immunity with blood tests for Measles, Mumps and Rubella.

Meningococcal Vaccine: Highly recommended for undergraduate dormitory residents (especially freshman) and anyone who wants protection.

Hepatitis B vaccine: Highly recommended. Three doses are required for immunity.

Tetanus diphtheria pertussis (Tdap not Td): Highly recommended within the past 10 years, regardless of when the last Td was given

Varicella Vaccine: Highly recommended if you have not had varicella (chicken pox). Two doses are required for immunity.

Human Papilloma Virus Vaccine (such as Gardasil or Cervarix): Highly recommended.  Two doses are required for immunity

Hepatitis A Vaccine: Highly recommended, especially if you will be traveling. Two doses are required for immunity

Pneumococcal Vaccine: Highly recommended if you have a history of Asthma or other lung diseases, have immune issues or you are a smoker.

Polio Vaccine: Highly recommended that you have completed an initial series.

Exemption from immunizations:

A student may request a religious or philosophical exemption from the immunization requirement prior to June 30 for freshmen and July 31 for graduate and undergraduate transfer students. Attitudes, beliefs, or preferences that are purely personal are not grounds for an exemption. Download Instruction sheet and form.

 

Tuberculosis Testing Instructions

All students must complete the Tuberculosis (TB) screening questions to determine risk for latent Tuberculosis.  If you answer yes to any of the five questions, you are also required to complete the online Tuberculosis Testing form.  Please have your medical provider document the results on the form and return to Vaden by due date.

If you have had BCG Vaccination:

A history of BCG immunization does not fulfill this requirement, and it does not preclude you from having a PPD test. Tuberculosis skin tests or QFT’s performed more than six months prior to arriving at Stanford will not be accepted. Unsigned forms will not be accepted.

If you have had Positive TB test in the past:

For students with a history of a positive tuberculosis skin test or blood test, you will need to submit a report of a chest x-ray (done in the U.S. or Canada only) taken six months prior to entering Stanford. For students who had taken INH (Isoniazid) or other medication in the past, submit date and length of time INH taken.

To complete TB testing:

Option 1:   Two diagnostic blood tests for latent tuberculosis infection are currently accepted at Vaden Health Center. These are the recommended tests if you have had a BCG vaccination and/or test is performed outside of the United States or Canada. We accept these test results from any country.

  • QFT (QuantifERON- Tuberculosis Gold) OR
  • T-SPOT. Tuberculosis test.

Option 2:  Tuberculosis Skin Test (PPD)

This skin test must be performed at a health facility in the U.S. or Canada. The results of the skin tests should be recorded with a measurement of reaction in millimeters.

 

FAQs

Do I need to have a physical exam prior to coming to Stanford University?

No, Vaden Health Center does not require a physical exam. We ask that you provide us with your medical history, allergies, medications, family history, etc. when completing the online Health History Form.

What if I cannot meet the July Deadline?

To ensure that your medical record is ready when you arrive on campus, we request that you make every effort to submit the online health forms and fax or mail the other records by July 31. I you cannot complete the forms by the date, please complete as soon as possible, before Fall Classes start.

I can’t find my immunization records; do I need to have my shots again?

If you cannot locate immunization records, you have several options:

  • You can be re-immunized, or
  • See your doctor re: having a blood test to determine immunity, to Measles, Mumps, and Rubella.
  • Please note that if your blood test indicates you are NOT immune, you will need to be re-immunized.

My vaccination records are written in another language. Will you accept them?

All vaccination records must be translated into the English language before they will be accepted.

Do I need to notify Vaden Health Services that my forms will be late?

We request that you submit forms AFTER the deadline only in extreme circumstances. We want to ensure that your electronic medical record is complete when you arrive on campus. If you cannot comply by the deadline, please notify vaden-emr@stanford.edu.

What if I fill in the online forms but don’t submit any documentation?

Your online information must be verified by the supporting documentation before it can be considered part of your medical record.

What if I have additional immunization(s) after I have submitted this?

Send or fax a copy of an updated record to Vaden Health Center, with a statement explaining that this is an update.

What happens if I don’t complete the online forms or send in the documentation?

You must fill out the online forms and submit your documentation. Failure to comply with the University immunization standards and to submit the Student Immunization record will result in having a hold placed on your registration, which will make you unable to register and attend certain classes.

Students who fail to submit their Entrance requirements or fail to rectify ALL deficiencies by the 30 days after the start of classes will have a hold on their registration.

What is a Hold?

A hold is when you are not be able to register for classes; you may incur additional registration fees; you may lose pre-selected classes; your loan and stipend checks may be interrupted

I am on hold. What do I do now?

You should contact Vaden Health Center or notify vaden-emr@stanford.edu , they will explain why you are on hold and what you will need to do. Only the Vaden Health Center can remove your hold. Because this involves your protected health information, we will NOT discuss this with third parties such as your school administration, professors, parents or anyone else without our explicit consent.

If I become compliant will the hold be removed automatically?

No. The process is not automatic; Holds are manually lifted; it typically takes about 24hours for a hold to be removed once you have become compliant. Important: please note that holds can only be removed during normal office hours.

I don’t have all my shots but I need to get off of hold. What should I do?

You can make an immunization appointment online or call 650-498-2336 to make an immunization appointment at Vaden Health Center. You must not fail to keep your appointment or you will remain on hold until you are compliant.

I have already registered for my classes during early Registration. Then I was placed back on hold. Will this affect me?

Yes! If you are placed back on hold you will not be able to add/drop classes, get grades, etc…..

Why do I need to fulfill health requirements to attend Stanford University?

The University requires that all students enrolled full or half-time present proof of immunity to certain diseases/illnesses. The reason is, 1) to ensure that all students have proper immunity to avoid the spread of disease/illness throughout the campus community, and 2) to ensure that students are protected in case of any outbreak on campus.

I am a previous Stanford University student returning to start a new academic program (e.g., undergraduate to graduate). I fulfilled these requirements already; do I have to complete them again?

Previous Stanford University students returning to start a new academic program will not need to complete the entrance forms again, however you will want to make sure that you are up-to-date for vaccinations based on current entrance requirements.

Do I have to complete the 'Tuberculosis Testing Form’ if I answered 'NO' to all questions on the Tuberculosis Screening Form?

No. If you have candidly answered 'NO' to all of the tuberculosis screening questions you do not have to complete the 'Tuberculosis Testing Form'.

What if I've had the BCG vaccine?

History of BCG immunization DOES NOT fulfill this requirement, and it DOES NOT preclude you from having a PPD test, however we recommend having a QFT (QuantiFERON-Tuberculosis Gold.)

What happens if my test result is positive?

A positive test means that you have latent TB. The Clinician will recommend a chest x-ray, and medication if needed.

 

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Important!


Read this page thoroughly and then complete your online entrance medical requirements forms.

(You will need your SUNet ID to access these forms)

Contact us at vaden-emr@stanford.edu if you have any questions.

Vaden Virtual Health Library